Created for smaller groups of individuals (usually between 8 and 20 people), board rooms are usually equipped with large screens or projectors, as well as teleconferencing capabilities. They also typically have a central table that can be used for face-toface discussions. They are often isolated from the rest of the office space, ensuring privacy and minimising distractions.
Traditionally, a board room is the location for meetings which include the board of director. This group is elected by shareholders to administer a corporation. It is responsible for key issues such as financial planning and strategic planning, policy formulation and major investments.
Boardroom meetings generally follow a formal format and include the board of directors, and occasionally, advisors from outside and important managers. The primary goal is to reach consensus on important decisions and promote the development of a positive and lively board culture.
Boardrooms are becoming more flexible and efficient thanks to the advancement of digital technologies. A digital boardroom is a solution for meetings, communication, and document storage, which eases the board management process. It also helps to make meetings more efficient. It also eliminates the need for paper documents, which can be susceptible to being mishandled and misplaced and the frustration caused by waiting hours, or even days, for an updated version of the material.
A good boardroom needs to be spacious and comfortable to accommodate all participants, especially when long sessions last for 8 hours or more. The size and seating arrangement are crucial and choosing a room that has a couch is ideal to maintain energy levels during the session.