In the past the storage of documents, sharing them, or sending them required a great deal of coordination and paper. To keep up with the work of document storage and the demands of filing clerks, couriers, and fax machines were all frequently employed. And when you consider the number of trees that had to be cut down to make all that paper the environmental impact was immense.

Document storage and distribution software adds efficiency and productivity to the workplace, removing much of the manual processes associated with storing and disseminating files and documents. It consolidates these documents, making it easy for users to access and locate the most current version. This saves time at work and helps businesses comply with the regulatory requirements.

The best document management software comes with a https://techijau.net/citrix-sharefile-vs-google-cloud/ wide range of advanced tools that can improve collaboration and improve workflows. Secure file storage, automatic document synchronization when back online, and team folders with an extensive control of permissions for different users are all important. Make sure you have a robust search feature that can provide relevant results in a timely fashion, as well.

FileHold, DocuWare and Q-Pulse are among the most well-known document management solutions. These are available as cloud or on-premise installations and come with a range of features to streamline document storage and distribution. FileHold is one example. It offers a centralized repository that is secure and encrypted, with extensive search capabilities as well as document workflows to review and decide on documents. It also has a white-labeled portal for clients that automates document routing as well as excellent version control, which ensures that your customers and colleagues have access to the latest versions of files.