Your data room is an exclusive due diligence tool that offers structure, organization and ease of use to simplify and speed up the process. In M&A capital raising, tenders and other corporate events, there are countless documents to be reviewed before a final decision is made. The process of combining all this information is a time-consuming task and prone to error.

There are plenty of crucial features that will help in making the review process more efficient. One of the most crucial is a dependable Q&A tool that lets you add comments as well as questions and answers to all documents within the data room in real-time. Other security features include fence view as well as screen locking and encryption. These options can help to prevent unauthorized access, and reduce the chance that cyberattacks or security breaches could occur when sensitive information leaves your company’s firewall.

Another important feature is flexible permission settings that can be used based on the role, folder or document level. For instance, you might decide to limit viewing or downloading of spreadsheets for certain users and provide the option for viewers to add notes.

If you require more advanced features, go with a provider who offers customisable security controls. For example, iDeals allows you to add a custom-designed watermark to any document and set up multiple user permissions including “view only” modes such as fence view screen blocking remote wipe and up to eight levels of access control. It also comes with built-in http://www.yourdataroom.org/board-portal/ redaction and works with a variety of languages.